Millom Town Council
Millom Town Council

Emergency Plan for the Community of Millom and Haverigg

Millom Town Council

Emergency Plan for the community of Millom and Haverigg

 

 

Important Contacts List

(EMERGENCY SERVICES – ALWAYS DIAL 999)

 

Contact

Phone

Web/Twitter

Millom Town Council

01229 772340

07801 957541

Mayor 07514098920

www.millomtowncouncil.co.uk

Copeland Borough Council

01946 598300 (24-hours – 7 days a week) listen for recorded message and select option – Dangerous structures or request sandbags/flood sacs

@copelandbc

 

www.facebook.com/copelandboroughcouncil

 

Environment Agency/Flood Line

0345 988 1188

@EnvAgencyNW

Electricity North West

( power cut)

105

www.enwl.co.uk

@electricityNW

National Grid

(electricity, gas)

0800 404090 – electric

0800 111 999 - Gas

www2.nationalgrid.com/uk/

@nationalgriduk

United Utilities

(Sewerage Flooding)

0345 672 3723

 

www.uniteditilities.com

@unitedutilities

Highways

(Drain/ road flooding)

0300 303 2992

Not 24 hours

highways@cumbria.gov.uk,

Police

 (non-emergency)

101

www.cumbria.police.uk

@Cumbriapolice

Local Radio Frequency

BBC Radio Cumbria

95-105FM

Flood Warnings

 

www.Flood-warning-information.service.gov.uk

Home Group

0345 141 4663

 

 

 

 

 

 

1. PURPOSE

Definition of an emergency: An emergency / major incident is any event or circumstance (happening with or without warning) that causes or threatens death or injury, disruption to the community, or damage to property or to the environment on such a scale that the effect cannot be dealt with by the emergency services, local authorities and other organisations as part of their normal day-to day activities.

Aim of the Millom Town Council Emergency Plan:

To increase resilience within the local community before, during and after emergencies, and to link into the county and district councils’, and emergency services’ emergency response structures. This Plan documents how (Millom Town Council) would respond in an emergency situation e.g. while awaiting the assistance of statutory authorities / emergency services, or in support of them. It is not the role of the community to take on the responsibilities of these agencies e.g. to save life, to take any risks to themselves or to cope for long hours without agencies’ help and support.

Objectives:

  • We have identified the risks to the community and relevant response actions.
  • We have identified the need of vulnerable people / groups in the community.
  • We have identified resources in the community available to assist during an emergency. Provide contact details for Millom Town Council, key community resources, the Emergency Services and utilities and County and District Councils. (See attached Risk Register)

2. Millom Town Council – May 2019-May 2020

The person marked with * will co-ordinate, and be the point of contact with local authorities / emergency services. Copies of this Emergency Plan are restricted, and will be held by the Millom Town Council members. The Plan will also be accessible to local authorities and emergency services via the Cumbria Community Messaging System (CCMS).

Name

Tel:

Email:

Postal Address

Mayor *

01229 774917 or 07514098920

photoshootad@aol.co.uk

31/33 Queen Street, Millom

Dept. Mayor

01229 773553

Ruth.peter58@gmail.com

46 Lord Street, Millom

Town Clerk

01229 772340

07801 957541

theclerkmtc@aol.com

St Georges Road, Millom

 

 

3. Possible Emergencies and Risk Assessment

Risk assessment of the types of emergencies that would have an impact on our community and how local emergency planning could help.

Type of emergency

Potential risk

Actions to address those risks

Mains electricity power

Failure

during cold weather

Residents with no access to power for a prolonged period of time. Most vulnerable are those with only electric power, heat, and cooking facilities. Also older residents, the sick and very young are most at risk in cold conditions.

Identify residents most at risk.

Road Closure A595 North and South

Flooding bridge collapse

Fallen trees etc.

Accidents.

How to get people to hospital when safe to do so.

Drain Flooding

People getting trapped in their home by flood water

Get out dry if possible, re-enter when safe to do so.

River and sea breaches of wall/banking

Flooding properties risk to life, farm animals, road impassable,  

Call on emergency services. Help when safe to do so.

Extreme weather Storm damage, high winds, drought flood or snow.

Loss of life damage to properties.

Call on emergency services

Help when safe to do so

Rail crash

Isolation from road and rail network

Call on emergency services set up centre for people in need if required to do so.

Pandemic/illness

 

Threat to life

Stay indoors; let emergency service do their job.

Terror Attack Gun Bomb Driver

 Threat to life                       

         

Call 999 and obey guidance

Gunman /shooting incident

Threat to life

Call 999 and obey guidance

Plane, helicopter Crash (Millom is on the Flight Path)

Threat to life

Call 999 and obey guidance

HMP Escape/Riot

Theft violence towards people

Call 999 and obey guidance

Gunman Shooting incident

Threat to life

Call 999

Cyber Attack

No one able to access money communications

 

Nuclear Incident

Sellafield and BAE; Millom is sandwiched between two sites.

See guidance in Sellafield Emergency Plan (copy in file)

 

 

 

Risk

 

a)

Drain flooding. 

 

High

b)

River and sea breaches of wall/banking.

 

High

c)

Extreme weather. Storm damage – high winds, drought, floods or snow.

 

High

d)

Road closure.  A595 closed south (flooding, bridge collapse, fallen trees etc.) Flooded in North and South roads blocked.  How to get people to hospital etc.  Isolation.

 

High

e)

Rail crash (isolation from road and rail network).

 

Medium

f)

Nuclear incident.  Sellafield and BAE.  (Millom sandwiched between two nuclear sites).  

 

Medium

g)

Provisions for after event.  e.g. damaged properties could collapse if foundations damaged. 

 

Medium

h)

Involve any recommendations/risks that are highlighted in the S19 Report.

 

High

i)

HMP escape/riots.

 

Medium

j)

Pandemic/illness.

 

High

k)

Terror attacks (guns, bombs, drivers)

 

Medium

l)

Gunman – shooting incident

 

Medium

m)

Plane, helicopter crashes (Millom on flight path).

Medium

 

n)

Inadequate emergency services in the vicinity at the time of the incident. How to co-ordinate a road closure/security or get someone to hospital when no police or emergency services are in the locality.

 

High

o)

Utilities going down. Water, electricity, gas, telephone and computer networks.

 

Medium

p)

Cyber-attack.

 

High

q)

 

Sink hole/mine collapse

High

 

 

 

 

 

Have a Plan at home (see Household Emergency Plan)

  • Find out about local risks that may affect you e.g. Flooding. Register for alerts.
  • Know how and where  utilities are
  •  

Gas

  •  
  • Keep all documents up high in case of flooding.
  • Prepare escape routes and teach all your family.

Have an emergency grab bag:

Check lists

  • Wind up/ battery radio, with spare batteries
  • Torch with spare batteries, candles and matches
  • First Aid Kit
  • Medication repeat prescriptions, toiletries etc.
  • Spare Clothes
  • Mobile Phone and charger
  • Extra car and house keys
  • Cash and cards

 

 

 

 

 

 

 

 

 

 

The Emergency Plan will be reviewed yearly in May.

Millom Town Council

Emergency Plan for the community of Millom and Haverigg

 

 

Important Contacts List

(EMERGENCY SERVICES – ALWAYS DIAL 999)

 

 

Contact

Phone

Web/Twitter

Millom Town Council

01229 772340

07801 957541

Mayor 07514098920

www.millomtowncouncil.co.uk

Environment Agency/Flood Line

0345 988 1188

@EnvAgencyNW

Electricity North West

( power cut)

0800 195 4141

www.enwl.co.uk

@electricityNW

National Grid

(electricity, gas)

0845 385 1111

www2.nationalgrid.com/uk/

@nationalgriduk

United Utilities

(Sewerage Flooding)

0845 602 0406

www.uniteditilities.com

@unitedutilities

Highways

(Drain/ road flooding)

0300 303 2992

betterhighways.copeland@cumbria.gov.uk,

Police

 (non-emergency)

101

www.cumbria.police.uk

@Cumbriapolice

Local Radio Frequency

BBC Radio Cumbria

95-105FM

Cumbria Community Messaging

 

www.cumbriacommunitymessaging.co.uk

Flood Warnings

 

www.Flood-warning-information.service.gov.uk

Home Group

0345 141 4663

 

 

 

 

 

1. PURPOSE

Definition of an emergency: An emergency / major incident is any event or circumstance (happening with or without warning) that causes or threatens death or injury, disruption to the community, or damage to property or to the environment on such a scale that the effect cannot be dealt with by the emergency services, local authorities and other organisations as part of their normal day-to day activities.

Aim of the Millom Town Council Emergency Plan:

To increase resilience within the local community before, during and after emergencies, and to link into the county and district councils’, and emergency services’ emergency response structures. This Plan documents how (Millom Town Council) would respond in an emergency situation e.g. while awaiting the assistance of statutory authorities / emergency services, or in support of them. It is not the role of the community to take on the responsibilities of these agencies e.g. to save life, to take any risks to themselves or to cope for long hours without agencies’ help and support.

Objectives:

  • We have identified the risks to the community and relevant response actions.
  • We have identified the need of vulnerable people / groups in the community.
  • We have identified resources in the community available to assist during an emergency. Provide contact details for Millom Town Council, key community resources, the Emergency Services and utilities and County and District Councils. (See attached Risk Register)

2. Millom Town Council – May 2019-May 2020

The person marked with * will co-ordinate, and be the point of contact with local authorities / emergency services. Copies of this Emergency Plan are restricted, and will be held by the Millom Town Council members. The Plan will also be accessible to local authorities and emergency services via the Cumbria Community Messaging System (CCMS).

Name

Tel:

Email:

Postal Address

Mayor *

01229 774917 or 07514098920

photoshootad@aol.co.uk

31/33 Queen Street, Millom

Dept. Mayor

01229 773553

Ruth.peter58@gmail.com

46 Lord Street, Millom

Town Clerk

01229 772340

07801 957541

theclerkmtc@aol.com

St Georges Road, Millom

 

 

3. Possible Emergencies and Risk Assessment

Risk assessment of the types of emergencies that would have an impact on our community and how local emergency planning could help.

Type of emergency

Potential risk

Actions to address those risks

Mains electricity power

Failure

during cold weather

Residents with no access to power for a prolonged period of time. Most vulnerable are those with only electric power, heat, and cooking facilities. Also older residents, the sick and very young are most at risk in cold conditions.

Identify residents most at risk.

Road Closure A595 North and South

Flooding bridge collapse

Fallen trees etc.

Accidents.

How to get people to hospital when safe to do so.

Drain Flooding

People getting trapped in their home by flood water

Get out dry if possible, re-enter when safe to do so.

River and sea breaches of wall/banking

Flooding properties risk to life, farm animals, road impassable,  

Call on emergency services. Help when safe to do so.

Extreme weather Storm damage, high winds, drought flood or snow.

Loss of life damage to properties.

Call on emergency services

Help when safe to do so

Rail crash

Isolation from road and rail network

Call on emergency services set up centre for people in need if required to do so.

Pandemic/illness

 

Threat to life

Stay indoors; let emergency service do their job.

Terror Attack Gun Bomb Driver

 Threat to life                       

         

Call 999 and obey guidance

Gunman /shooting incident

Threat to life

Call 999 and obey guidance

Plane, helicopter Crash (Millom is on the Flight Path)

Threat to life

Call 999 and obey guidance

HMP Escape/Riot

Theft violence towards people

Call 999 and obey guidance

Gunman Shooting incident

Threat to life

Call 999

Cyber Attack

No one able to access money communications

 

Nuclear Incident

Sellafield and BAE; Millom is sandwiched between two sites.

See guidance in Sellafield Emergency Plan (copy in file)

 

 

 

Risk

 

a)

Drain flooding. 

 

High

b)

River and sea breaches of wall/banking.

 

High

c)

Extreme weather. Storm damage – high winds, drought, floods or snow.

 

High

d)

Road closure.  A595 closed south (flooding, bridge collapse, fallen trees etc.) Flooded in North and South roads blocked.  How to get people to hospital etc.  Isolation.

 

High

e)

Rail crash (isolation from road and rail network).

 

Medium

f)

Nuclear incident.  Sellafield and BAE.  (Millom sandwiched between two nuclear sites).  

 

Medium

g)

Provisions for after event.  e.g. damaged properties could collapse if foundations damaged. 

 

Medium

h)

Involve any recommendations/risks that are highlighted in the S19 Report.

 

High

i)

HMP escape/riots.

 

Medium

j)

Pandemic/illness.

 

High

k)

Terror attacks (guns, bombs, drivers)

 

Medium

l)

Gunman – shooting incident

 

Medium

m)

Plane, helicopter crashes (Millom on flight path).

Medium

 

n)

Inadequate emergency services in the vicinity at the time of the incident. How to co-ordinate a road closure/security or get someone to hospital when no police or emergency services are in the locality.

 

High

o)

Utilities going down. Water, electricity, gas, telephone and computer networks.

 

Medium

p)

Cyber-attack.

 

High

q)

 

Sink hole/mine collapse

High

 

 

 

 

 

Have a Plan at home (see Household Emergency Plan)

  • Find out about local risks that may affect you e.g. Flooding. Register for alerts.
  • Know how and where  utilities are
  •  

Gas

  •  
  • Keep all documents up high in case of flooding.
  • Prepare escape routes and teach all your family.

Have an emergency grab bag:

Check lists

  • Wind up/ battery radio, with spare batteries
  • Torch with spare batteries, candles and matches
  • First Aid Kit
  • Medication repeat prescriptions, toiletries etc.
  • Spare Clothes
  • Mobile Phone and charger
  • Extra car and house keys
  • Cash and cards

 

 

 

 

 

 

 

 

 

 

The Emergency Plan will be reviewed yearly in May.

Privacy Notice for Residents and Members of the General Public

Millom Town Council

GENERAL PRIVACY NOTICE

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data). The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other legislation relating to personal data and rights such as the Human Rights Act.

Who are we?

This Privacy Notice is provided to you by Millom Town Council which is the data controller for your data.

Other data controllers the council works with:

· Other Local Authorities

· Community groups

· Charities

· Other not for profit entities

· Contractors

We may need to share your personal data we hold with them so that they can carry out their responsibilities to the council. If we and the other data controllers listed above are processing your data jointly for the same purposes, then the council and the other data controllers may be “joint data controllers” which mean we are all collectively responsible to you for your data. Where each of the parties listed above are processing your data for their own independent purposes then each of us will be independently responsible to you and if you have any questions, wish to exercise any of your rights (see below) or wish to raise a complaint, you should do so directly to the relevant data controller.

A description of what personal data the council processes and for what purposes is set out in this Privacy Notice.

The council will process some or all of the following personal data where necessary to perform its tasks:

· Names, titles, and aliases, photographs;

· Contact details such as telephone numbers, addresses, and email addresses;

· Where they are relevant to the services provided by a council, or where you provide them to us, we may process information such as gender, age, marital status, nationality, education/work history, academic/professional qualifications, hobbies, family composition, and dependants;

The council will comply with data protection law. This says that the personal data we hold about you must be:

· Used lawfully, fairly and in a transparent way.

· Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

· Relevant to the purposes we have told you about and limited only to those purposes.

· Accurate and kept up to date.

· Kept only as long as necessary for the purposes we have told you about.

· Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.

We use your personal data for some or all of the following purposes:

· To deliver public services including to understand your needs to provide the services that you request and to understand what we can do for you and inform you of other relevant services;

· To confirm your identity to provide some services;

· To contact you by post, email, telephone or using social media (e.g., Facebook, Twitter, WhatsApp);

· To help us to build up a picture of how we are performing;

· To prevent and detect fraud and corruption in the use of public funds and where necessary for the law enforcement functions;

· To enable us to meet all legal and statutory obligations and powers including any delegated functions;

· To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments and generally as necessary to protect individuals from harm or injury;

· To promote the interests of the council;

· To maintain our own accounts and records;

· To seek your views, opinions or comments;

· To notify you of changes to our facilities, services, events and staff, councillors and other role holders;

· To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other new projects or initiatives;

· To process relevant financial transactions including grants and payments for goods and services supplied to the council

· To allow the statistical analysis of data so we can plan the provision of services.

What is the legal basis for processing your personal data?

The council is a public authority and has certain powers and obligations. Most of your personal data is processed for compliance with a legal obligation which includes the discharge of the council’s statutory functions and powers. Sometimes when exercising these powers or duties it is necessary to process personal data of residents or people using the council’s services. We will always take into account your interests and rights. This Privacy Notice sets out your rights and the council’s obligations to you.

We may process personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the use of sports facilities, or the acceptance of an allotment garden tenancy

Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.

Sharing your personal data

This section provides information about the third parties with whom the council may share your personal data. These third parties have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is likely that we will need to share your data with some or all of the following (but only where necessary):

· The data controllers listed above under the heading “Other data controllers the council works with”;

· Our agents, suppliers and contractors. For example, we may ask a commercial provider to publish or distribute newsletters on our behalf, or to maintain our database software;

· On occasion, other local authorities or not for profit bodies with which we are carrying out joint ventures e.g. in relation to facilities or events for the community.

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is currently best practice to keep financial records for a minimum period of 8 years to support HMRC audits or provide tax information. We may have legal obligations to retain some data in connection with our statutory obligations as a public authority. The council is permitted to retain data in order to defend or pursue claims. In some cases the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims). We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim. In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.

Your rights and your personal data

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

The right to access personal data we hold on you

At any point you can contact us to request the personal data we hold on you as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request we will respond within one month.

There are no fees or charges for the first request but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee.

The right to correct and update the personal data we hold on you

If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.

The right to have your personal data erased

If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold.

When we receive your request we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation).

The right to object to processing of your personal data or to restrict it to certain purposes only

You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.

The right to data portability

You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.

The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained

You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).

The right to lodge a complaint with the Information Commissioner’s Office.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Transfer of Data Abroad

Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. [Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas].

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on this web page www.millomtowncouncil.co.uk.  This Notice was last updated in May 2018.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:

Millom Town Council

Email: theclerkmtc@aol.com

 

Privacy Notice for Residents and Members of the General Public

Millom Town Council

GENERAL PRIVACY NOTICE

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data). The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other legislation relating to personal data and rights such as the Human Rights Act.

Who are we?

This Privacy Notice is provided to you by Millom Town Council which is the data controller for your data.

Other data controllers the council works with:

· Other Local Authorities

· Community groups

· Charities

· Other not for profit entities

· Contractors

We may need to share your personal data we hold with them so that they can carry out their responsibilities to the council. If we and the other data controllers listed above are processing your data jointly for the same purposes, then the council and the other data controllers may be “joint data controllers” which mean we are all collectively responsible to you for your data. Where each of the parties listed above are processing your data for their own independent purposes then each of us will be independently responsible to you and if you have any questions, wish to exercise any of your rights (see below) or wish to raise a complaint, you should do so directly to the relevant data controller.

A description of what personal data the council processes and for what purposes is set out in this Privacy Notice.

The council will process some or all of the following personal data where necessary to perform its tasks:

· Names, titles, and aliases, photographs;

· Contact details such as telephone numbers, addresses, and email addresses;

· Where they are relevant to the services provided by a council, or where you provide them to us, we may process information such as gender, age, marital status, nationality, education/work history, academic/professional qualifications, hobbies, family composition, and dependants;

The council will comply with data protection law. This says that the personal data we hold about you must be:

· Used lawfully, fairly and in a transparent way.

· Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

· Relevant to the purposes we have told you about and limited only to those purposes.

· Accurate and kept up to date.

· Kept only as long as necessary for the purposes we have told you about.

· Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.

We use your personal data for some or all of the following purposes:

· To deliver public services including to understand your needs to provide the services that you request and to understand what we can do for you and inform you of other relevant services;

· To confirm your identity to provide some services;

· To contact you by post, email, telephone or using social media (e.g., Facebook, Twitter, WhatsApp);

· To help us to build up a picture of how we are performing;

· To prevent and detect fraud and corruption in the use of public funds and where necessary for the law enforcement functions;

· To enable us to meet all legal and statutory obligations and powers including any delegated functions;

· To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments and generally as necessary to protect individuals from harm or injury;

· To promote the interests of the council;

· To maintain our own accounts and records;

· To seek your views, opinions or comments;

· To notify you of changes to our facilities, services, events and staff, councillors and other role holders;

· To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other new projects or initiatives;

· To process relevant financial transactions including grants and payments for goods and services supplied to the council

· To allow the statistical analysis of data so we can plan the provision of services.

What is the legal basis for processing your personal data?

The council is a public authority and has certain powers and obligations. Most of your personal data is processed for compliance with a legal obligation which includes the discharge of the council’s statutory functions and powers. Sometimes when exercising these powers or duties it is necessary to process personal data of residents or people using the council’s services. We will always take into account your interests and rights. This Privacy Notice sets out your rights and the council’s obligations to you.

We may process personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the use of sports facilities, or the acceptance of an allotment garden tenancy

Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.

Sharing your personal data

This section provides information about the third parties with whom the council may share your personal data. These third parties have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is likely that we will need to share your data with some or all of the following (but only where necessary):

· The data controllers listed above under the heading “Other data controllers the council works with”;

· Our agents, suppliers and contractors. For example, we may ask a commercial provider to publish or distribute newsletters on our behalf, or to maintain our database software;

· On occasion, other local authorities or not for profit bodies with which we are carrying out joint ventures e.g. in relation to facilities or events for the community.

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is currently best practice to keep financial records for a minimum period of 8 years to support HMRC audits or provide tax information. We may have legal obligations to retain some data in connection with our statutory obligations as a public authority. The council is permitted to retain data in order to defend or pursue claims. In some cases the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims). We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim. In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.

Your rights and your personal data

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

The right to access personal data we hold on you

At any point you can contact us to request the personal data we hold on you as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request we will respond within one month.

There are no fees or charges for the first request but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee.

The right to correct and update the personal data we hold on you

If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.

The right to have your personal data erased

If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold.

When we receive your request we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation).

The right to object to processing of your personal data or to restrict it to certain purposes only

You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.

The right to data portability

You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.

The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained

You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).

The right to lodge a complaint with the Information Commissioner’s Office.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Transfer of Data Abroad

Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. [Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas].

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on this web page www.millomtowncouncil.co.uk.  This Notice was last updated in May 2018.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:

Millom Town Council

Email: theclerkmtc@aol.com

 

We are located at:

Millom Town Council

Millom Council Centre
St Georges Road

Millom

Cumbria

LA18 4DD

Contact us today!

If you have any queries please contact us:

 

01229 772340

theclerkmtc@aol.com

 

Or use our contact form.

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